For agencies with 10–50 employees

The holistic project management system for agencies. 95% automated.

Calm in the chaos: Varis handles everything from first client contact to completion. You stay cool.

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95%
of PM workflow automated
< 60s
from inquiry to scheduled project
10–50
employees – built for agencies
varis.tech

Interactive demo – no login required

Varis assistant

Talk to your business.

Ask by chat or voice who has time next week, approve a leave request or send out an invoice.

  • Almost 200 actions – from the planner to invoices.
  • Just speak, interrupting is fine.
  • Every change waits as a card for your click.
  • Works only with your permissions.
Why Varis

A system. Not a tool.

Classic tools wait for you. Varis prepares every step – you only click where you decide.

Example

A rush job arrives by email

Board presentation for ChemTech · 12 hours of work · due Tue 6 Oct, 17:00

Classic tools

Five programs that know nothing of each other

One job per toolData scatteredYou copy everything over
  1. Read the mail, note the key facts +3
  2. Create the project by hand +7
  3. Look for free capacity in the team +6
  4. Move bookings to make room +12
  5. Check whether other deadlines slip +5
  6. Tell the team about the changes +3
  7. Confirm to the client +2

38 clicks in 5 tools

Whether another deadline slips is yours to check.

Varis

One system that thinks ahead

Done
One systemConnected to your toolsPrepares every step
  1. Mail recognised: new order, due Tue 17:00 automatic
  2. Project created, briefing checked automatic
  3. Varis is calculating … Four strategies calculated: Max de Boer takes it, done Tue 12:00. 47 bookings move, every deadline holds. automatic
  4. Review and accept the proposal your click
  5. The confirmation to the client is waiting as a draft your click

3 clicks in one system

Every deadline checked, all of it reversible with ⌘Z.

Varis cuts your clicks to a minimum and takes the rest of the work off your hands.

Example workflow. The clicks with classic tools are a conservative count.

What it looks like in Varis

The recommended plan

For every order Varis calculates four strategies and recommends the best.

  1. 1 With reasons: who, by when, what moves.
  2. 2 Up to three alternatives with their trade-offs.
  3. 3 One click accepts the plan, every deadline holds.
Varis · Recommended plan
Screenshot from Varis: the recommended plan for the ChemTech board presentation. Max de Boer takes the project, done on Tuesday at 12:00, moving 47 bookings. Below, two alternatives and the button to accept the plan.
Real screenshot from Varis (German UI) · Tap to enlarge

The rest of the day works the same.

Screenshot from Varis: all solved – 7 conflicts, nothing in the way any more. The first booking has moved to Marie Klein.

3 clicks

A sick note by email

Varis reassigns every affected booking. You confirm twice.

Screenshot from Varis: Klara Adam's leave request with her leave balance, the buttons to decline or approve and the team's days around the request.

1 click

A leave request

Team load and affected projects are in the request. One click, done.

Quotes & contracts New

From order to signed contract

Varis drafts the quote from your earlier quotes. One click sends it for digital signature.

  • Prices from comparable quotes – never made up by the AI.
  • Your client signs via link and code – no account, on their phone too.
  • Reminders, seal, archive and delivery run automatically.
  • Contracts from mails land with the right client.

Simple electronic signature – not for contracts that legally require the written form.

Features

What Varis takes off your plate.

Everything agency life throws at you – in one system.

See all features
Implementation

Four steps to a running system.

We set Varis up with you. No tech team required.

  1. 01

    Analysing your agency

    We map your workflows, roles and tools.

  2. 02

    Connecting your systems

    Mailboxes, CRM, ERP, time tracking – we connect it all.

  3. 03

    Rules & fine-tuning

    Skills, working hours, approvals. You decide what runs automatically.

  4. 04

    Go-live with support

    We review the first results with you and fine-tune.

Explainer video

Varis in under two minutes

A quick tour from the inbox to the invoice.

From practice

Built inside an agency. For agencies.

Varis is not a concept – it schedules our own operation every single day.

„We built Varis because we were done with manual re-planning. Now we are opening it up to others."
PB Patrick B. Founder Varis · True North Consulting

What we keep hearing from agencies

„Our project management eats a full working day every week – just for re-planning and status emails."
SK Sarah K. Agency owner
„A sick note automatically triggering a finished re-plan was the moment it clicked for me."
JW Jonas W. Operations lead
„We do not want yet another tool to maintain. We want the work to simply happen."
MT Melanie T. Managing director
Privacy & security

Everything in the EU, GDPR-compliant.

Servers and AI in the EU, fixed deletion periods.

  • EU hosting, technically enforced
  • Encrypted & safely stored
  • Roles & permissions
  • Every step traceable
  • You stay in control
  • Fixed deletion periods
More on privacy & security
Book a call

30 minutes well spent.

We’ll show you Varis live and see whether it fits.

  • 30-minute video call
  • Free and without obligation
  • Straight into our calendar, no back and forth

Varis demo call

30 minutes · Google Meet

  1. 1 Pick a day and time
  2. 2 Enter your name and email
  3. 3 Your confirmation with the Meet link arrives by email
Show available times

Scheduling runs on Google Calendar and only loads when you click. Our privacy policy applies.

FAQ

Frequently asked questions

More questions? Write to us using the form below.

Who is Varis for?
For agencies with 10 to 50 employees that still plan, re-plan and report status by hand.
Do I stay in control of decisions?
Yes. Varis proposes, you decide – and you set what Varis may touch at all.
Which tools does Varis connect to?
All common mail programs such as Gmail or Outlook and CRMs such as Salesforce, HubSpot or Pipedrive – plus ERP, time tracking and accounting. We handle the integration.
How does onboarding work?
We set Varis up with you in about a week, integrations included.
What happens to our data?
Everything in the EU, GDPR-compliant. The AI has no connection to the model developers, and Varis deletes stored mails after 60 days.
What does Varis cost?
That depends on your size. We discuss conditions in the first call.

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