Features

What Varis takes off your plate.

The key features, day to day.

Varis assistant

Talk to your business.

Ask by chat or voice who has time next week, approve a leave request or send out an invoice.

  • Almost 200 actions – from the planner to invoices.
  • Just speak, interrupting is fine.
  • Every change waits as a card for your click.
  • Works only with your permissions.
Inbox

Client mails sort themselves

Varis recognises every request and has the reply waiting as a draft.

  • Order, completion, change, cancellation, complaint, absence – recognised in seconds.
  • If the AI gets it wrong, two clicks fix it.
Required details New

You decide what an order needs

Varis checks every order against your list per project type – deadline, page count or domain, say.

  • If something is missing, the reply draft asks for exactly that.
  • A deadline found in the mail becomes the project deadline.
  • If details are missing, the phase waits instead of being planned.
Quotes & contracts New

From order to signed contract

Varis drafts the quote from your earlier quotes. One click sends it for digital signature.

  • Prices from comparable quotes – never made up by the AI.
  • Your client signs via link and code – no account, on their phone too.
  • Reminders, seal, archive and delivery run automatically.
  • Contracts from mails land with the right client.

Simple electronic signature – not for contracts that legally require the written form.

Project phases New

Projects in phases – the order holds by itself

Every phase with its own effort, skills and dates. When one moves, Varis takes along only what has to move.

  • Dependencies with gaps – even across projects.
  • The preview shows what moves along and why. ⌘Z undoes it all.
  • Clients see progress in the portal – never hours or names.
Resource planning

Someone is out, Varis replans

One click on “Solve all automatically” reassigns every affected booking.

  • Locked bookings stay put, nothing is deleted.
  • Every fix is reversible with ⌘Z.
  • Rush jobs only move in if every deadline holds.
Billing

Project done, invoice drafted

When the client signs off, the invoice is already attached to your reply.

  • Every invoice as an e-invoice (ZUGFeRD/Factur-X).
  • The amount never appears in the mail text.
  • Payment reminders only go out once you approve them.
AI instructions New

The AI you brief like a colleague

Steer every AI step in plain words – from the inbox to the contract.

  • Company-wide, per project type or per client.
  • “Testen” (test) shows before and after on a real example.
  • Every change is a version – restorable at any time.
  • Everything in the EU, GDPR-compliant.

Plus everything agency life needs.

Integration

Fits your stack

Mail, CRM, chat, accounting – we handle the integration during setup.

  • All common mail programs, such as Gmail and Outlook.
  • Syncs with common CRMs such as Salesforce, HubSpot or Pipedrive.
Analytics

Numbers without reporting work

Revenue, margin, utilisation and open receivables – always current.

  • Margin per client, project and person.
  • “Varis actions” shows the time saved.
Team & working hours

Planned with real working hours

Part-time, two-week rhythms, leave, public holidays by German state: Varis knows everyone’s hours.

  • Remaining leave in real working days.
  • Skills per person for the right assignment.
Control

You decide what runs automatically

Rules, blocklists and a pause switch. Every action is logged.

  • Mails, invoices and plan changes only with your click.
  • Almost everything is reversible.
Phase templates New

Templates with honest numbers

Effort per phase as fixed hours, a percentage or “Rest” (the remainder).

  • When the budget changes, percentage and Rest follow.
  • If it’s too small, Varis says so – with numbers.
Skill load New

See bottlenecks before they happen

Demand per skill against your team’s capacity – week by week.

  • For example: UI design in week 47 at 140 %.
  • Planned vs. actual per phase makes templates better with every project.
Book a call

30 minutes well spent.

We’ll show you Varis live and see whether it fits.

  • 30-minute video call
  • Free and without obligation
  • Straight into our calendar, no back and forth

Varis demo call

30 minutes · Google Meet

  1. 1 Pick a day and time
  2. 2 Enter your name and email
  3. 3 Your confirmation with the Meet link arrives by email
Show available times

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